Beren Center Room Reservation Request

Please complete a separate request for each event you wish to host in an Beren Petroleum Conference Center conference space
To submit this form you must have read the Beren Petroleum Conference Center Room Guidelines (includes fees, KU Catering forms and policies, etc.)
The committee meets bi-weekly to discuss and schedule requested room reservations/events
All requests require a minimum of two weeks notice prior to your event date
If your reservation request is accepted, we will contact you with any questions as well as cost and payment information

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Please review the marked fields below.

Requestor Information

First name

Last name

Financially responsible party

Department/Organization/Company

Phone

- -

Event Information

Event title

Event purpose

Number of attendees anticipated

Start date

End date

Start time

End time

Additional event information

Please provide any additional event details, comments or requests

Does your event require multiple table/chair configurations?

Describe in detail your desired table/chair configurations

Catering and Alcohol

All catered events must use KU Catering without exception

Will you be using catering at your event?

Will you be providing alcohol at your event?

If you answered yes to either of the above, we will follow up with KU Catering to try and ensure everything is coordinated and runs smoothly.

Technology

Please see Beren Petroleum Conference Center Room Guidelines for information about technology and support. If you plan to use the technology in the room, please make any necessary arrangements for technology support in advance of your event.

Describe any additional technology requirements

Room Selection

Please select the BPCC room(s) you are requesting use of

BPCC Auditorium (SLAW_G192) - Open configuration (capacity 300, no furniture), Theatre configuration (capacity 212, chairs only), Workshop configuration (capacity 160, tables and chairs), Banquet configuration (capacity 120, tables and chairs)

BPCC Catering kitchen (SLAW_G190)

BPCC Lobby (SLAW_G1C16) - Banquet configuration (capacity 30, tables and chairs)

BPCC Conference Room 1 (SLAW_194) - (capacity 8 nominal)

BPCC Conference Room 2 (SLAW_294) - (capacity 8 nominal)

BPCC Seminar Room 1 (SLAW_198) - (capacity 24 nominal, great view to south)

BPCC Seminar Room 2 (SLAW_298) - (capacity 24 nominal, great view to south)

Note: Lobby may be required if registration/check-in table in use

Additional room information

Please provide any additional room information or needs

Room Use Guidelines

To submit this form you must have read the Beren Petroleum Conference Center Room Use Guidelines

I have read and understand the Beren Petroleum Conference Center Room Use Guidelines

Yes