Capitol Federal Hall|Rental Reservation Request

NOTICE:

We are currently granting reservation requests through December 15, 2017.

Please complete the request form for ALL events you wish to host in Capitol Federal Hall during the Fall 2017 semester. Our committee meets bi-weekly to discuss and schedule events. Please note that we need at least 2 weeks' notice prior to your event date. We will notify you once a decision has been made. If you are interested in hosting an event beyond fall, please submit the form as soon as you have the details for your event but be aware that we will not begin considering those reservation requests until after spring classes and School of Business events have been set. We will notify you regarding your post-fall 2017 reservation starting at the end of October.

Policies

• Food is NOT permitted inside of classrooms, including during lunch hour meetings. The only eating spaces offered for meetings and events are the Colloquium and conference rooms.
• If you require a walkthrough of the facilities prior to your event, please email capfedhallevents@ku.edu.
• If you are interested in hosting a tabling event in Capitol Federal Hall, please contact Cheryl Webb at cwebb@ku.edu.

Requester information

Requester name

Department/Organization/Company

Phone number/Extension

- -

Email

Event details

Event title

Purpose of event

Number of attendees

Start Date

End Date

Start time

End time

Additional details

Space requirements

Space options in Capitol Federal Hall:

Small classroom	maximum occupancy: 45
Medium classroom	maximum occupancy: 60
Medium conference room	maximum occupancy: 12
Large conference room	maximum occupancy: 16
Auditorium	maximum occupancy: 350
Colloquium	Allen Fieldhouse view Catering kitchen attached 8 round tables of 8 or 9, maximum occupancy: 72

Indicate the space(s) required:

Small classroom

Medium classroom

Medium conference room

Large conference room

Auditorium

Colloquium with round tables

Other Spaces

Will you need break-out rooms?

- Select -Yes No

If so, please describe the quantity of rooms, number of guests per room and space preference (e.g. classroom, conference room, etc.)

IT requirements

All Groups:
If you do not plan to use any IT/AV listed below, there will be no IT/AV staff present in the building to assist during the event.

Will you be utilizing ANY IT services while using the room?

ALL GROUPS: If you do not plan to use any IT/AV listed below, there will be no IT/AV staff present in the building to assist during the event.

Please note there will be an additional fee for any after hours IT assistance.

- Select -Yes No

IT needs

Every classroom, conference room, the Auditorium and the Colloquium have a computer (PC), screen and projector. The Auditorium and some of the larger classrooms have handheld and lapel mics available.

Power Point and/or internet access only

Phone call/Conference call

Computer use

Laptop hookup using a Mac

Microphones

Projector screens

Other IT needs

Food

Do you plan to have food at your event?

Please note that ALL catering must go through KU Dining, without exception. You may NOT personally bring snacks, sodas, bottled water or any other kind of food or beverage in any quantity into the space. Visit http://union.ku.edu/dining/catering for more information.

- Select -Yes No

Building access

Do you need to have the exterior doors unlocked outside regular hours?

Door are unlocked Monday-Thursday from 7 a.m. - 10 p.m. and Friday from 7 a.m. - 6 p.m.

- Select -Yes No

What accommodations would you like made in regards to the exterior doors, for your event?

Parking

Please read and acknowledge the following:

PARKING POLICY: All KU parking lots are monitored when classes are in session. If you plan to have visitors from outside KU, you will need to arrange for parking passes for each vehicle or have your guests pay to park in the Allen Fieldhouse garage. Please contact KU Parking by visiting https://parking.ku.edu, or by calling 864-PARK (7275) to purchase parking passes or for more information.

I have read and I understand the parking policy

Custodial Service

Custodial service options

I will clean reserved areas

I would like to request custodial service (additional fees apply)

Additional comments

Please list any additional questions or requests

Requests and availability

I understand that requests are reviewed weekly and I will be notified after my request has been reviewed

Submit Form